Out Of The Office Email Message Sample

When you are away from work and need to inform your colleagues and clients about your absence, it is important to craft a clear and professional out of the office email message. Below are some sample templates and examples that you can use for different contexts and purposes.

Out Of The Office Email Message Sample Templates

Standard Out Of Office Email:
Subject: Out of Office Notification
Hi [Name],
I am currently out of the office and will not be able to respond to emails until [date]. For urgent matters, please contact [alternative contact information]. Thank you for your understanding.
Best regards,
[Your Name]
Extended Out Of Office Email:
Subject: Extended Out of Office Notification
Hi [Name],
I am currently out of the office and will not be able to respond to emails until [date]. I will have limited access to email during this time. For urgent matters, please contact [alternative contact information]. Thank you for your understanding.
Best regards,
[Your Name]
Out Of Office Email for Vacation:
Subject: Out of Office Notification
Hi [Name],
I am currently on vacation and will not be able to respond to emails until [date]. For urgent matters, please contact [alternative contact information]. Thank you for your understanding.
Best regards,
[Your Name]

Out Of The Office Email Message Sample Examples

It’s important to consider the tone of your out of office email message based on your relationship with the recipient. Here are some examples in different tones:

Formal Tone:
Subject: Out of Office Notification
Dear [Name],
I am currently out of the office and will not be able to respond to emails until [date]. For urgent matters, please contact [alternative contact information]. Thank you for your understanding.
Best regards,
[Your Name]
Informal Tone:
Subject: Out of Office Notification
Hey [Name],
Just a quick heads up that I’m out of the office until [date]. If you need immediate assistance, please contact [alternative contact information]. Thanks!
Cheers,
[Your Name]